AI coordinates appointments automatically – checking availability, suggesting slots, syncing calendars. An end to email chains.
AI scheduling means: matching availability, finding suitable slots, booking appointments and sending reminders – all automatically.
An end to "does Tuesday at 2pm work?" – the AI shows available slots, the customer picks one, done. Saves a string of emails per appointment.
Prospects book at 10pm or on a Sunday morning. The AI is available 24/7 and books on the spot.
A meeting with five people? The AI checks every calendar at once and finds common slots.
Confirmations, reminders 24h beforehand and follow-ups after the appointment. No-show rates fall noticeably.
A customer needs to move an appointment? Click the link, pick a new slot, done. The AI updates every calendar.
The AI syncs with Google Calendar, Outlook, Apple Calendar and CRM systems.
An end to "does Tuesday at 2pm work?" – the AI shows available slots, the customer picks one, done. Saves a string of emails per appointment.
Prospects book at 10pm or on a Sunday morning. The AI is available 24/7 and books on the spot.
A meeting with five people? The AI checks every calendar at once and finds common slots.
Confirmations, reminders 24h beforehand and follow-ups after the appointment. No-show rates fall noticeably.
A customer needs to move an appointment? Click the link, pick a new slot, done. The AI updates every calendar.
The AI syncs with Google Calendar, Outlook, Apple Calendar and CRM systems.
Six features for more efficient appointment coordination.
The AI respects your preferences: no appointments before 9am, buffer times, preferred days.
International customers? The AI detects the time zone automatically and shows slots in local time.
Initial call 30 min, consultation 60 min, workshop 2h – different types with individual durations.
The AI automatically blocks buffer times and accounts for travel time between locations.
Not just people – rooms, equipment or vehicles can be booked alongside.
How many appointments were booked? Which slots are popular? What is the no-show rate?
From analysis to live operation.
We understand your appointment types, calendars and workflows.
Configuration of booking rules, appointment types and availability.
Connection to your calendar systems and CRM.
Productive launch with training for your team.
The possibilities are many: automated booking, calendar sync, resource management, reminders. But which solution fits your appointment processes? We offer no theoretical lectures – instead, a hands-on assessment of where you stand.
3 hours • remote or on-site • incl. preparation
Clarity on how AI can simplify your scheduling.
Answers to the most important questions.
The AI accesses your calendar, checks availability in real time, suggests suitable slots to the customer and books the chosen appointment directly. Confirmations, reminders (24h before, 1h before) and follow-ups are sent automatically.
All the common systems: Google Calendar, Microsoft Outlook/365, Apple Calendar and CalDAV-based systems. Integration is via APIs – your calendars stay in sync and double bookings are prevented.
Yes, customers receive a link to reschedule or cancel. The AI updates every calendar automatically, informs everyone involved and suggests alternative times for cancellations.
The AI detects conflicts automatically and prevents double bookings. In complex situations (multiple participants, resources) it finds common free slots or escalates to a human.
Yes. Not only people, but also meeting rooms, equipment or vehicles can be set up as resources and booked automatically. The AI checks the availability of every resource required.
Through automatic reminders (email, SMS) 24h and 1h before the appointment. Reminders noticeably reduce no-shows. In addition, customers can simply reschedule rather than just not turning up.
Yes, the AI detects the customer's time zone automatically and shows slots in local time. No more confusion with international appointments – everyone sees the right time.
"Coordinating appointments is a waste of time. A whole string of emails for one slot? It does not have to be that way. AI does it in seconds."
The KIKOM team around Markus Kirchmair helps companies automate their scheduling – from calendar integration and booking rules through to automatic reminders. The focus: less coordination, more time for what matters.
AI fundamentals, tools and regulation explained clearly.
Order now on AmazonLet's discuss how AI can simplify your scheduling.